Contact Accounts Payable - Belgium

Belgium​ - Supplier Payments

Note: Please ignore this if your invoices are handled by EXL Service Czech Republic, s.r.o

For account inquiries and information regarding supplier invoice payments, please contact:​

Please Send Invoices in PDF/TIF Format To:

Please ensure that your records are updated to minimize any delay to your payment and that your invoices continue to quote the correct invoice/bill-to address:

​​Cummins NV, Catenbergstraat 1, Industriezone 2, 2840 Rumst, Belgium

• Invoice/bill-to address must be shown on your invoice
• Business delivery address must be shown on your invoice
• Delivery/advice notes must be sent with the goods to the delivery address

Scanning rules:

• One e-mail should contain at least one attachment but can contain multiple attachments
• The maximum for attachments per email is 10 and each attachment should not exceed 5 MB
• Each attachment must be in PDF or TIF format (A4 size) – one invoice per PDF/TIF
• The attachment file name may contain special characters accepted by Windows while naming a file
• The maximum length of an attachment name, including extensions, is 90 characters
• The attachments may be a single page or multipage
• Form-filled PDFs are not accepted
• The PDF or TIF attached should NOT be password protected or encrypted
• Email Subject text should be kept under 107 characters

Sending invoices via post:

Alternatively, invoices can be sent to our scanning center using the postal address below:

Cummins NV (BC367)

Belgium PO Box 120

BLYTH

NE24 9EP

SUPPLIER RESPONSIBILITIES:

Ensure that the Purchase Order Number – PO – and invoice match exactly:

• Verify that all line items on the PO and invoice match exactly with regards to item description, unit of measure and quantity, unit price; currency and supplier part number (if applicable).
• If there are any discrepancies or changes, communicate with the purchasing contact prior to invoicing.  Inconsistencies will result in the delay of payment  

Submit a complete and accurate invoice:

• Your VAT Identification number must be clearly mentioned.
• Our VAT Identification number also must be mentioned: BE428096632
• The invoice must include the date of invoicing as well as a continuous invoice number.
• The invoice must include the date/month of performance.
• The Cummins issued PO number, MUST be included on the invoice.
• Invoices should state part number and a description of the goods/services at the invoice line level.
• The invoice must contain invoice lines that match the PO. No positive and negative line amounts may be included on the same invoice.
• Credits or adjustments for returned goods or services must be issued in the form of a credit note.
• The invoice must also contain your company name. Your supplier name must be the same as the name referred to on the PO.
• Inform the purchasing contact of any changes to your supplier information, including supplier name or remittance address.
• Invoice net amounts must be split by tax rate and tax exemption.​​

Purchase Order Enquiries:

• ​​​If you have any queries relating to PO number or details – please contact your usual contact in Belgium.