Global P2P (Procure-to-pay) financing process is a great advantage for our operation, as it allows us to pay on time within conditions that adapt to our negociated payment terms.
Compliance with the following requirements will positively impact payment for products and services.
For account inquiries and information regarding payment of vendor invoices, please contact:
Financial Global Services (FGS): [email protected]
The XML and PDF of your invoices should be sent to the e-mails with a copy to your buyer for processing:
Direct Material: [email protected]
Please make sure that the following information appears clearly on the header of your invoices:
- Name of the supplier company.
- Atmus company name.
- Invoice number.
- Ariba purchase order number.
- Invoice date.
- Atmus part number.
- Your company RFC.
- XML and PDF invoice, including Ariba purchase order number.
- Bill to and ship to address.
Requirements for invoicing
For Direct Material purchase order invoicing:
- Invoices must include, but are not limited to, Atmus part number, item description, unit of measure, quantity, unit price and currency. Verify PO and invoice details are the same.
- Include within your invoice the purchase order number and the “release” number in the following format (if applicable).
Example: Purchase Order 621001879-125. If there are multiple releases, include at the line level – according to the purchase order provided. See Annex 1. - Include the Atmus Filtration part number (Item) in a separate column.
- Foreign suppliers- include Tax Registration Number and Postal Code visible on invoice.
Ensure that the invoice format contains the information delimited by tabular columns for better recognition of the data by the file reader; these columns must contain a specific header. Example
For Indirect Material purchase order invoicing:
Example: PO INDFXXXX
- Is important that the invoices mirror PO lines.
- Tax Registration Number and Zip Code visible on your invoice.
Annex 1.
Atmus purchase order formats to identify the order number and release number when applicable:
a) Atmus standard purchase order:
b) Blanket Atmus purchase order:
The key considerations when it comes to suppliers issuing XML-PDF invoices are as follows:
- Each XML and PDF file of your invoice must contain the same name.
- The XML and PDF must not have a password.
- You can include several XML and PDF documents in each email, whether they are individual invoices or credit notes, with the restriction that the sum of all attached documents must not exceed 10 MB (megabytes).
- The XML and PDF file name must not contain special characters (e.g.: # - ; + / / / ¡ = ,).
- The XML and PDF file name must not contain empty spaces at the beginning of the file.
- The XML-PDF file name must be identical.
- For the payment method please include in the XML; as payment method the PPD key, the payment method with key 99 and the fiscal regime with key 601.
- The first page of the PDF document must not be a blank page.